Firstly, a very warm welcome to you in the lead up to the BAM2024 Annual Conference. We have put together some useful information to help you prepare for your visit to Nottingham. If you have any further questions in relation to the practical arrangements of the Conference, please drop us a line at [email protected].

Welcome

#BAM2024

How to get the most from this year’s innovative conference format and conference app.

We are really looking forward to seeing many of you in person at the Nottingham Trent University, Nottingham. However, we know that some of our colleagues are unable to join us.  We don’t want them to feel excluded, we want them to feel part of the BAM community. So this year as in previous years, the conference will include a virtual day.

Conference Day 1 - Monday, 2 September

Day 1 has been designed to spotlight virtual attendees and paper presenters who are joining us online and support them and their work.

On day one, all the main conference events will run through the virtual conference platform, including live paper presentations and plenaries.  It would be fantastic if in-person attendees could engage with online colleagues and participate in the online programme as much as possible, including attending online plenaries and paper sessions.

You will see the full agenda for BAM 2024 on the homepage of the app. As a session start time nears, a “join” or “preview” button will appear. Please click this to attend the session.

Doctoral Symposium and Fringe Events - Tuesday 3 September 

On Tuesday, 3rd September, Nottingham Business School will host its fringe events alongside BAM's flagship Doctoral Symposium. Further details will be published in due course. For the information on the Doctoral Symposium, please click HERE.

Conference Days 2, 3 and 4

Days 2, 3 and 4 are built around the in-person delegates, with Professional Development Workshops and in-person paper sessions, but our virtual delegates will be able to participate fully in live-streamed plenaries, including the Q&A. 

Connecting, Supporting & Collaborating Throughout the Conference

We hope that BAM2024 will help us all renew connections, support one another, restart collaborations and spark new ones.

You will be able to use the conference app to arrange meetings with other attendees via the “Meeting Hub” function. If you are attending an event in person, you can also view the attendee list via the conference app and connect with individuals via the Meeting Hub. 

For those attending in person, please make use of our amazing collaboration spaces in the Nottingham Trent University.

 

Travel & Accommodation

The county of Nottinghamshire is in the East Midlands, conveniently situated in the heart of central England. There are excellent air, rail and road links to the city of Nottingham as well as neighbouring towns such as MansfieldNewarkRetfordSouthwellWorksop and the surrounding areas.

Getting around the county couldn’t be easier whether it be by car or using the many public transport options available.

Nottingham is a compact city which means that visitors can get around easily on foot or by using the modern tram system. In 2010 Nottingham was named England’s least car dependent city.

For all your travel needs, whether it is via tram, train, bus, taxi, car or foot, please have a look at our Getting Around page. Whatever your choice of travel arrangements you are guaranteed a warm welcome in Nottinghamshire - the home of Robin Hood! For more information, please go to Visit Nottinghamshire website.

ACCOMMODATION OPTIONS IN NOTTINGHAMSHIRE

We are pleased to confirm that Meet in Nottingham and Nottingham Trent University have kindly put together the following information in terms of accommodations options for the BAM2024 Conference. 

Meet in Nottingham and Nottingham Trent University have arranged some group booking rates with local hotels for delegates to book their own accommodation. Delegates can book via the links below:

Statement of Conduct

At the British Academy of Management we place our values of Equality, Inclusivity, Diversity and Respect at the heart of everything we do. We work hard to build understanding of the ways in which these values can be put into action, and also awareness of the ways in which they can be overridden. We are proud of our community and the way in which we strive to respect each other, as scholars and as people.  Our Annual Conference is our biggest gathering and the BAM Executive have created the following statement regarding the conduct of all delegates, whether present in person or online:

“The British Academy of Management Conference is a safe space for everyone. Everyone involved in the event - whether delegate, speaker, guest or event support staff - is responsible for creating an inclusive, psychologically safe and harassment-free environment. As a result, we ask for your commitment to making everyone feel comfortable and that you take care take that no one is made to feel uncomfortable. If, at any time during the conference, you find yourself on the receiving end of or witness an inappropriate behaviour, please, speak to a member of the organising team”.

 

 

Registration

Conference in-person registration information:

Date

Opening     

    Closing     

   Location

Tuesday, 3 September

 10:00

 17:00

 The Atrium, Newton Building 

Wednesday, 4 September

 07.45

 17:00

 The Atrium, Newton Building

Thursday, 5 September    

 08:00

 17:00

 The Atrium, Newton Building

Friday, 6 September 09:00 11:00 The Atrium, Newton Building

Delegate Badges

Delegates will be given their badges at the registration desks and badges must be worn at all times during the Conference. Please note: failure to wear the badge, may result in you not being permitted into the session rooms. 

In order to help you recognise who other delegates are at the Conference, badge lanyards are colour coded:

Navy Blue 

Conference Delegate 

Light Blue

Exhibitor 

Black

Council and Exec

White

Keynotes

Green 

BAM Fellow 

Red 

SIG/Track Chairs

Yellow 

Conference Organiser/ Volunteer

IMPORTANT: You must bring your delegate badge to the Gala Dinner at the Colwick Hall (Colwick Park, Racecourse Rd, Nottingham NG2 4BH) as it is your entry ticket and must be shown to a member of BAM staff so they can check you in.*** 

Gala Dinner

The ‘must-attend' dinner of the year for the BAM community will be held at the stunning Colwick Hall on Thursday, 5th September 2024. 

The historic former home of Lord Byron, Colwick Hall is a Grade II* listed mansion that has been painstakingly restored to its original glory. It is managed and run by a committed team of professionals who take real pride in sharing the stunning venue with a wide variety of guests. 

Registration is required and a ticket can be purchased with your Conference ticket. 

NOTE: A coach service will be provided from the Conference venue to Colwick Hall and back to the city centre. The schedule of departures and arrivals will be published in due course.

 

Location of Plenary Conference Sessions

All in-person sessions for the BAM2024 Conference will take place on the Nottingham Trent University (NTU) Campus, Newton Building. Please refer to the App and Conference website for the Campus map.  Paper sessions and Professional Development Workshops (PDWs) will take place across various rooms within the Newton Building. Please refer to the Conference programme for further details.

Cloakroom/Luggage Room Room TBC

Cloakroom/Luggage Room Opening Hours 

Date

Opening     

    Closing     

Tuesday, 3 September

 10:00

 21:30

Wednesday, 4 September

 07.45

 21:00

Thursday, 5 September    

 08:00

 17:30

Friday, 6 September 09:00 11:00

 

Special Mobility Access

Special access arrangements are available at the Nottingham Trent University for delegates with special needs, including those with visual, hearing, cognitive and motor impairments. There are disabled toilet facilities, lifts and on-site accessibility induction loops available at the venue.

If you require accessible parking facilities, please let us know at least two weeks before the start of the Conference, so we can arrange a permit for you. Please email us at [email protected]

If you require special mobility access, please also contact [email protected] to discuss your needs so we can make any necessary prior arrangements. 


 

Final Paper Upload

If you have an accepted paper, you can upload the final paper via the BAM submission site British Academy of Management (xcdsystem.com). Once logged in to your account, please click on the title of your submission where you will see a final paper upload where you can upload your paper. The final deadline to submit is Friday 28th June.

For further assistance, please contact [email protected]

Key Information for Speakers and Presenters (In-Person)

Please check the programme to re-confirm the day, time and room of the session(s) you have been allocated. While we do not anticipate any changes, we cannot not guarantee that this will be the case, so please check the programme at least at the start of the conference and on the morning of the day of your session.

Full Papers / Symposiums / Workshops

Rooms allocated for Full Papers, Symposiums and Workshops Presentations will have a laptop, data projector and screen available.

Please note: delegates will need to bring their presentation on a USB data stick and arrive early to upload their presentation onto the laptop. This is to ensure presentations are uploaded successfully and to allow enough time for any technical difficulties that may arise. Delegates may also bring any materials they wish to distribute to other delegates during their presentation. 

Please see below the session timings allocated for every delegate’s presentation. 

Full Papers 

30 minutes for Presentation and Discussion 

Symposia

90 minutes

Workshops 

90 minutes

Professional Development Workshops 

90 minutes for Presentation and Discussion 

Developmental (Discussion) Papers

 20 – 30 minutes for Presentation and Discussion

Developmental papers will have 20 - 30 minutes allocated and will be presented in 'round table' format. 

The layout is normally ‘round table’ rather than theatre-style, to facilitate group discussion.

It is recommended that session chairs and participants/discussants, especially for developmental paper sessions, read papers in advance to get the most out of the session. Presenters are asked to bring copies of their papers or suitable handouts to distribute at the start (copies in PowerPoint are welcome)..

Technical Information

Standard Equipment in all of the venues

Computers, data projectors and speakers are included in all classrooms and theatres.

All classroom and theatres now have a wall mounted room camera, a monitor mounted presenter camera and microphones within the room. Camera and microphone solutions differ greatly depending on the size of the teaching space. For this reason, a laminated card is positioned on the AV furniture detailing which devices should be chosen for “room” camera, “presenter” camera and microphone for dual delivery in each space.

Using your own laptop or Mac to connect to our projectors

All of the venues have VGA and HDMI connections.

If your device does not have a VGA or HDMI connection, then please ensure that you bring the relevant adapter with you to facilitate its use.

You will need to connect to the Wi-Fi if you need access to the internet. Wi-Fi Connectivity is excellent in most areas of Nottingham Trent Univerity. Please drop a line to the BAM if you require Wi-Fi access for your presentation: [email protected] or speak to one of the IT stewards onsite

Computers supplied in all Venues

All computers have a Windows 10 operating system along with Microsoft Office 2016. All computers have wired data connections.

Font

Please ensure the font you use is compatible with PowerPoint 2016

Embedded Videos

If you have embedded videos within your presentation we recommend you check these as soon as possible at the venue. We recommend that embedded videos have are mp4

One of the most common reasons for videos refusing to play is because the video has not been copied over correctly from your own machine to your storage device. We suggest you save the slideshow as .pptx file as this embeds the video file permanently into the PowerPoint file. Saving the PowerPoint as a .pptx file will create a large file but only the size of all the embedded videos combined.

When copying your presentation to a memory stick it is imperative that you copy over the video file along with the PowerPoint presentation.

The most straight forward way to do this is to create a file on your memory stick that contains the main PowerPoint presentation and your videos. This file can then be copied over to the desktop on our PC’s

NOTE: If your memory stick or storage device is encoded please ensure that it does not require the downloading of any encryption software to our machine in order to access the files stored on it. This cannot be facilitated at short notice due to the security measures installed on our computers.

Printing Facilities

TBC

 

Key Information for Speakers and Presenters (Virtual)

Please check the programme to re-confirm the day, time and room of the session(s) you have been allocated. While we do not anticipate any changes, we cannot not guarantee that this will be the case, so please check the programme at least at the start of the conference and on the morning of the day of your session.

Please see below the session timings allocated for every delegate’s presentation. 

Full Papers 

30 minutes for Presentation and Discussion 

Symposia

90 minutes

Workshops 

90 minutes

Professional Development Workshops 

90 minutes for Presentation and Discussion 

Developmental (Discussion) Papers

20 – 30 minutes for Presentation and Discussion

4a. Virtual Full Paper Sessions

The standard session will include three papers, with 20 minutes for presentation and 10 minutes for discussion.  As an author, please ensure you join the session 15 minutes before your session starts, introduce yourself to the session chair and check you do not encounter any technical issues and please check you can share your screen to present your PPT slides. When the session begins, the session chair will introduce you to the audience.

The session chair will moderate the Q&A box and chat function and will address any questions/comments after your presentation.

After your presentation, please ensure you remain on mute while others are presenting to allow them to do so without interruptions. Please use the chat box or raise hand function to interact during any Q&A or discussion time.

There will be a Chair of each session who will be responsible for keeping each session to time so please respect their instructions.
 

4b. Virtual Developmental Paper Sessions

Papers in these sessions are often presented at an early stage of development. However, their papers (up to 2000 words) will have been reviewed and should stand up to reasonably robust discussion.  As an author, please ensure you join the session 15 minutes before your session starts, introduce yourself to the session chair and check for any technical issues. Typically, in a face-to-face Conference, developmental paper presenters are not expected to use AV, however in this instance, authors can use PowerPoint slides if they wish.

The session chair will moderate the Q&A box and chat function and will address any questions/comments after your discussion. 

After your discussion, please ensure you remain on mute while others are presenting to allow them to do so without interruptions. Please use the chat box or raise hand function to interact during any Q&A or discussion time.

There will be a Chair of each session who will be responsible for keeping each session to time so please respect their instructions.

 

4c. Track Workshops and Symposiums

If you are involved in leading or chairing a Symposium or Workshop, it is likely that you are part of the organising group for this session so there should be no surprises!  However, it is still a good idea to check with the Track Chair and your fellow presenters exactly what format has been agreed with the conference organisers.  Firm time-keeping may be needed; and if audience members intend to leave during the session, ask them to do so with minimal disruption.

Wi-Fi

 To be published in due course.

Refreshments & Lunch

Date

 Morning

 refreshments 

 Lunch  

 Afternoon       refreshments

Main location

Wednesday,

4 Sept

 08:00; 10:30

13:00

16:30

The Atrium, other locations TBC

Thursday,

5 Sept  

 08:00; 10:30

12:30

15:00

The Atrium, other locations TBC

Friday,

6 Sept

09:00 12:30   The Atrium, other locations TBC

*Additional catering stations: TBC

 

Note on allergies from the NTU Catering

The information will be published in due course.

 

 

 

Social Activities

During the conference Delegates are invited to participate in various social activities. Please note that you need to pre-book your place for these activities in advance. Detailed information will be published in due course.

 

Networking at the Conference

At the Conference we will be offering colour communication stickers to help participants tell everyone about their communication preferences. Prior to approaching anyone, please take note of their badge.

Stickers will be available at the registration desk.

   

Red 

red square icon from www.iconsdb.com

 

Please do not initiate any interaction with me unless you have prior permission

Yellow

yellow square icon from www.iconsdb.com

I would like to socialise, but I have difficulty 

Green

green square icon from www.iconsdb.com

I would like to socialise

 

Quiet Room

Information will be published in due course.

Prayer Rooms

Information will be published in due course.

 

 

Health & Safety

Looking after yourself & others: if you are feeling unwell in any way that might be caused by a contagious infection - whether Covid19 or another virus, please respect the safety of other delegates and avoid spreading it. The Registration desk has a small, limited, supply of Covid lateral flow tests and masks, if you require.  

exclamation icon from www.svgrepo.com  We have a few delegates with airborne allergy to nuts. We kindly ask you not to consume any nuts while on Campus as you may put others' health at risk.

General Emergency Evacuation - Nottingham Trent University

To be published in due course.

Environmental Sustainability

BAM aligns its efforts to be more environmentally sustainable by:

  • Replacing plastic badge holders with environmentally friendly and biodegradable badges
  • Using lanyards and notebooks made from recycled material
  • Sustainable menu throughout the Conference
  • No goodie bags
  • No paper brochures

 

Water

As part of our sustainability agenda, we are committed to reduce a use of plastic and encourage delegates to bring in their own reusable water bottles and refill on Campus.

There will be water stations throughout the Campus

Currency & Exchange

CURRENCY & EXCHANGE

The official currency in the UK is the pound sterling (£, GBP). Each pound is divided into 100 pence (100p = £1).

The most common banknotes are £5, £10, £20, £50 and £100. 

The coins in circulation are 1p, 2p, 5p, 10p, 20p, 50p and £1 and £2. 

Currency Converter 

You can change money at the following places:

  • any bank office
  • exchange offices in the airport and within the city
  • major hotels
  • withdrawal from ATMs

Credit & Debit Cards: The safest and easiest form of money is credit cards. Major credit cards (MasterCard, Visa and American Express) are accepted in most restaurants / cafes / facilities.

Cash Withdrawal: It is possible to withdraw pounds directly from any ATM in Manchester. This is also the cheapest option, since it has a lower exchange rate. However, it is important to keep in mind that your own bank may charge you a fee each time you use a foreign ATM.

It is recommended to have a small amount of cash on hand upon arrival in United Kingdom for immediate expenses, i.e. taxies, city transportation etc.

 

Electricity

In the United Kingdom the standard voltage is 230 V and the standard frequency is 50 Hz. The power plugs and sockets are of type G.

Unless you are from a country using G type plugs, please do not forget to bring your adapter to Brighton.

VISA & Entry Requirements

All attendees from outside the UK are responsible for making sure they have the correct documentation to enter the country. Please refer the UK Border Agency (UKBA)’s guide.

EEA and Switzerland

Most participants whose nationality is of a European Economic Area country or Switzerland will only require a standard passport.

Other nationalities

If you are of any other nationality, the first step is to establish whether you need a visa for travel. Start with the UKBA’s page. This will direct you to further guidance, which you should read very closely. Note that if your sole purpose in coming to the UK is to attend the Conference, it is very likely you will be considered a ‘Business Visitor’.

If you do not require a visa, it is possible that you will instead need other documentation: you are advised to check this before proceeding.

In case of any uncertainty, please consult the UKBA directly via the contact details given on its website, or the British Embassy in your country.

Applying for a visa

Please note that British Academy of Management is not authorised to provide official advice on visa issues.

Confirmation of involvement in the conference and other documentation

If you need an official letter of invitation to support an entry visa application or funding bid, please complete a quick survey: https://www.smartsurvey.co.uk/s/7MBT8J/

To ensure that you get the document(s) you need as quickly as possible, please make sure that you state the following:

  1. The reason(s) why you need the documentation (immigration visa, bid for travel funds from your institution, etc)
  2. Your full name, in the exact format that will be needed for the documentation you are seeking
  3. Your current contact details
  4. Passport number
  5. Date of birth
  6. Nationality
  7. The title of your paper.

Tourist Information

 For tourist information, please go to Visit Nottinghamshire website.