The British Academy of Management [BAM] is committed to respecting and protecting your personal data and privacy. The purpose of this Privacy Notice is to explain how and why we process personal data about people who visit and use our website, join our organisation and use our services, who we share it with and what your rights are under the UK General Data Protection Regulation [UK GDPR] and the Data Protection Act 2018.
We will keep this Privacy Notice under regular review and may update it from time to time. We would encourage you to visit this page regularly to keep informed about the purposes for which we process your information. We will advise BAM members of any major changes to the Notice.
Who are we?
The British Academy of Management (BAM) is a Company Limited by Guarantee, Registered in England & Wales: Company No 05869337; Charity Registration No 1117999. We are the leading authority in the academic field of management in the UK, supporting and representing the field of scholars and engaging with international peers.
BAM is a membership organisation with over 2,000 members from the UK and around the globe, who include management researchers, practitioners and doctoral students across the full field of management. More information about BAM, its structure and governance.BAM is a Data Controller in respect of the personal information that we process in connection with our business and services and those of our subsidiaries. In this notice, references to “we” “us” or “our” are references to BAM.
How do we collect information from you?
Some information will be collected automatically as you browse our website pages via cookies (see below). If you choose to become a registered user of the website (by creating a non-member account) or a member of BAM we use online forms to collect personal and contact details. We may also from time to time conduct surveys.
What personal data do we process?
We collect and process various categories of personal information depending on how you interact with us. We limit the collection of the information and processing to that necessary for us to achieve one or more legitimate purposes as identified in this notice.
The personal data we collect may include the following:
• Basic personal information, including name, age, gender, nationality
• Contact information including home address, work address, email address, phone number
• Employment information, including job title, place of work, other professional memberships
• Online profile and activity information including Internet Protocol (IP) address, location, social media links, website searches and visits.
We do not collect or store any financial data via our website, with the exception of bank details collected from members signing up online to pay by direct debit. These are collected via our website through GoCardless[https://gocardless.com/ ] but are stored in a separate secure database. All other financial transactions relating to membership fees or event/course registration are performed directly via a secure online payment gateway provided by Stripe [https://stripe.com/gb ].
How is this information used and who do we share it with?
The information collected from you may be used to personalise your use of the website, collect information about how our website is used for statistical purposes, sign you up and administer your membership of BAM or update your membership/registration details, register you for events, provide information in response to your submitted queries or provide survey data.
For more detailed information about how we process personal information for different types of website user, please click on the links below:
When you visit our website, we use Google Analytics to collect standard internet log information and details of behaviour patterns. The website records your IP address and is used only for statistical purposes and to monitor trends in website use.
Non-members of BAM can register to become “free website users” and benefit from services such as content and event promotion. Registered user personal data is used to administer the online account under performance of a contract and is saved to the BAM CRM system. Registered users may be contacted from time to time by BAM with information about services relevant to their interests or membership offers but have the option to unsubscribe from communications. Registered users who have not used their website account for more than 2 years will have their personal details deleted from the website and anonymised on the CRM system.
All current members of BAM have a personal website account through which they can administer and update their contact details, technical and communications preferences which are stored on the BAM CRM (customer relationship management) system. The legal basis for processing is performance of a contract entered into by joining BAM as a member.
The personal data will be used to administer the member’s account, advise members about developments at BAM. As part of their membership, current members will receive regular information from BAM about BAM activities and services relevant to their preferences, including the activities of their selected Special Interest Groups and Networks. Members can unsubscribe from communications about activities if they wish.
Lapsed or resigned BAM members will continue to have access to the same limited online services available to non-members via the BAM website (as for Registered Users) via a personal online account. Member data will continue to be held on the CRM database in line with the BAM data retention policy for members and any statutory and legal data retention requirements. Lapsed and resigned members may be contacted from time to time with membership offers, under Legitimate Interests.
Your personal data will be shared with third party service providers including but not limited to those listed below who perform services for us and help to manage your accounts or operate our business:
- Hosting and maintenance of the website
- CRM database for members and registered website users
- Secure online payment gateway for online payments
- Journals mailing house
- Grants management system
- Survey management system
- Secure voting system
Please contact us if you would like details of our third party providers.
We use organisational, administrative, technical and physical security measures to safeguard your personal information and help ensure that it is processed promptly, accurately and completely. We require Service Providers who act as Data Processors on our behalf to safeguard your personal information and only use it for the purposes we specify.
Under the UK General Data Protection Regulation you have the right to access, update, erase, change or correct your personal information.
You can also:
• Withdraw your consent for our use of your information, where our processing is based on your consent
• Restrict and/or object to the use of your personal information
You have the right to request a copy of the information we hold about you. Please contact us at [email protected].
Full explanations of your rights are available on the ICO website at https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
Please note that in some cases, if you do not agree to the way we process your information, it may not be possible for us to continue to maintain your membership of BAM or provide services to you.
Please contact us if you have any questions about how we use your information. If you are unhappy with how we have handled your information you should let us know so that we can investigate your complaint or you can contact the Information Commissioner’s Office at www.ico.org.uk
Keep us informed
We want to make sure any information we hold on you is up to date, so please ask us to correct it if it needs updating. If you are a current or recently lapsed member of BAM or a registered BAM website user, you have an account on this website where you can view and directly amend the details we hold for you on our CRM database. If you prefer you can contact us at [email protected] .
If you have any questions regarding this policy or our data protection practices, you can email the CEO, Madeleine Barrows on [email protected], or write to her at: The British Academy of Management, Five Kings House, 1 Queen Street Place, London EC4R 1QS.
This Privacy Notice was last updated on: 1 October 2021