Conference

#BAM2023

How to get the most from this year’s innovative conference format and conference app.

We are really looking forward to seeing many of you in person at the University of Sussex in Falmer, Brighton. However, we know that some of our colleagues are unable to join us.  We don’t want them to feel excluded, we want them to feel part of the BAM community. So this year, the conference will be held to include a virtual day.

Conference Day 1 - Friday, 1 September

Day 1 has been designed to spotlight virtual attendees and paper presenters who are joining us online and support them and their work.

On day one, all the main conference events will run through the virtual conference platform, including live paper presentations and plenaries.  It would be fantastic if in-person attendees could engage with online colleagues and participate in the online programme as much as possible, including attending online plenaries and paper sessions.

You will see the full agenda for BAM 2023 on the homepage of the app. As a session start time nears, a “join” or “preview” button will appear. Please click this to attend the session.

Networking activities - Monday 4 September 

On Monday 4th September, BAM SIGs/Networks and Tracks will be running networking activities and other events for their members, including joint track events, informal gatherings and workshops. Please visit 'Monday 4th September' tab for more information

Conference Days 2 and 3

Days 2 and 3 are built around the in-person delegates, with Professional Development Workshops and in-person paper sessions, but our virtual delegates will be able to participate fully in live-streamed plenaries, including the Q&A. 

Connecting, Supporting & Collaborating Throughout the Conference

We hope that BAM2023 will help us all renew connections, support one another, restart collaborations and spark new ones.

You will be able to use the conference app to arrange meetings with other attendees via the “Meeting Hub” function. If you are attending an event in person, you can also view the attendee list via the conference app and connect with individuals via the Meeting Hub. 

For those attending in person, please make use of our amazing collaboration spaces in the University of Sussex.

All attendees from outside the UK are responsible for making sure they have the correct documentation to enter the country. Please refer the UK Border Agency (UKBA)’s guide.

EEA and Switzerland

Most participants whose nationality is of a European Economic Area country or Switzerland will only require a standard passport.

Other nationalities

If you are of any other nationality, the first step is to establish whether you need a visa for travel. Start with the UKBA’s page. This will direct you to further guidance, which you should read very closely. Note that if your sole purpose in coming to the UK is to attend the Conference, it is very likely you will be considered a ‘Business Visitor’.

If you do not require a visa, it is possible that you will instead need other documentation: you are advised to check this before proceeding.

In case of any uncertainty, please consult the UKBA directly via the contact details given on its website, or the British Embassy in your country.

Applying for a visa

Please note that British Academy of Management is not authorised to provide official advice on visa issues.

Confirmation of involvement in the conference and other documentation

If you need an official letter of invitation to support an entry visa application or funding bid, please complete a quick survey: https://www.smartsurvey.co.uk/s/6O7L8/

To ensure that you get the document(s) you need as quickly as possible, please make sure that you state the following:

1. The reason(s) why you need the documentation (immigration visa, bid for travel funds from your institution, etc)
2. Your full name, in the exact format that will be needed for the documentation you are seeking
3. Your current contact details
4. Passport number
5. Date of birth
6. Nationality
7. The title of your paper.

❗ Travel Information

We are aware of the ongoing rail disruptions that may affect your journey to Brighton. We strongly suggest you allow extra time for your journey and might need to rethink your transport plans.

Travel and accommodation insurance

Insurance to cover the costs of travel and accommodation relating to attending the BAM conference is the responsibility of individual delegates or their institutions.

We strongly recommend including COVID-19 related insurance to help cover your expenses in case you are required to self-isolate and/or receive medical treatment and your journey home is delayed as a result. This is available from many insurance providers. The British Academy of Management is not responsible for participants’ travel- or accommodation-related costs and no reimbursements can be made.

Accommodation

We are delighted to confirm that Visit Brighton have specially negotiated accommodation rates for attendees. This website will be open for bookings until 28th August but we advise early booking in order to guarantee your preferred hotel. Through this website you can book, modify or cancel your hotel reservations at any time. Bookings can be made by clicking HERE. 

If you have any queries about accommodation or require assistance with booking your room please contact the Accommodation Bureau via [email protected]

We look forward to welcoming you to Brighton and Hove. 

Travel

The University of Sussex is well-served by train, bus and road while cycling is also popular. The University is nine minutes from Brighton, an hour from London and 30 minutes away from an international airport.

For more information on travel, please click on the link below:

Conference Registration information will be published shortly.

Delegate Badges

Delegates will be given their badges at the registration desks and badges must be worn at all times during the Conference. Please note: failure to wear the badge, may result in you not being permitted into the session rooms. 

In order to help you recognise who other delegates are at the Conference, badge lanyards are colour coded:

IMPORTANT: You must bring your delegate badge to the Gala Dinner at the Grand Hotel, Brighton as it is your entry ticket and must be shown to a member of BAM staff so they can check you in.*** 

The ‘must-attend' dinner of the year for the BAM community will be held at the iconic Grand Hotel in Brighton on Tuesday, 5th September 2023. The venue holds more than two centuries worth of stories - from the birth of a Royal baby to ABBA's famous stay after winning the 1974 Eurovision song contest - and has featured in several adverts, documentaries, films and television shows, such as Only Fools & Horses and iconic Brighton cult film Quadrophenia. 

Registration is required and a ticket can be purchased with your Conference ticket. 

All in-person sessions for the BAM2023 Conference will take place on the University of Sussex Campus. Please refer to the App and Conference website for the Campus map. The Plenary sessions will be held in the Jubilee Lecture in the Jubilee Building.  Paper sessions and Professional Development Workshops (PDWs) will take place across the Jubilee Building and Fulton Buiding. Please refer to the Conference programme for further details.

Prayer Room / Religious ceremonies 

More information to come

Cloakroom/Luggage Room

More information to come

Cloakroom/Luggage Room Opening Hours 

Special Mobility Access

Special access arrangements are available at the University of Sussex for delegates with special needs, including those with visual, hearing, cognitive and motor impairments. There are disabled toilet facilities, lifts and on-site accessibility induction loops available at the venue.

If you require accessible parking facilities, please let us know at least two weeks before the start of the Conference, so we can arrange a permit for you. Please email us at [email protected]k

If you require special mobility access, please also contact [email protected] to discuss your needs so we can make any necessary prior arrangements. 

Please check the programme to re-confirm the day, time and room of the session(s) you have been allocated. While we do not anticipate any changes, we cannot not guarantee that this will be the case, so please check the programme at least at the start of the conference and on the morning of the day of your session.
 

Full Papers / Symposiums / Workshops

Rooms allocated for Full Papers, Symposiums and Workshops Presentations will have a laptop, data projector and screen available.

Please note: delegates will need to bring their presentation on a USB data stick and arrive early to upload their presentation onto the laptop. This is to ensure presentations are uploaded successfully and to allow enough time for any technical difficulties that may arise. Delegates may also bring any materials they wish to distribute to other delegates during their presentation. 

Please see below the session timings allocated for every delegate’s presentation. 

Developmental papers will have 20 - 30 minutes allocated and will be presented in 'round table' format. 

The layout is normally ‘round table’ rather than theatre-style, to facilitate group discussion.

It is recommended that session chairs and participants/discussants, especially for developmental paper sessions, read papers in advance to get the most out of the session. Presenters are asked to bring copies of their papers or suitable handouts to distribute at the start (copies in PowerPoint are welcome)..

Technical Information

Standard Equipment in all of the venues

Computers, data projectors and speakers are included in all classrooms and theatres.

All classroom and theatres now have a wall mounted room camera, a monitor mounted presenter camera and microphones within the room. Camera and microphone solutions differ greatly depending on the size of the teaching space. For this reason, a laminated card is positioned on the AV furniture detailing which devices should be chosen for “room” camera, “presenter” camera and microphone for dual delivery in each space.

Using your own laptop or Mac to connect to our projectors

All of the venues have VGA and HDMI connections.

If your device does not have a VGA or HDMI connection, then please ensure that you bring the relevant adapter with you to facilitate its use.

You will need to connect to the Wi-Fi if you need access to the internet. Wi-Fi Connectivity is excellent in most areas of the University of Sussex. Please drop a line to the BAM if you require Wi-Fi access for your presentation: [email protected] or speak to one of the IT stewards onsite

Computers supplied in all Venues

All computers have a Windows 10 operating system along with Microsoft Office 2016. All computers have wired data connections.

Font

Please ensure the font you use is compatible with PowerPoint 2016

Embedded Videos

If you have embedded videos within your presentation we recommend you check these as soon as possible at the venue. We recommend that embedded videos have are mp4

One of the most common reasons for videos refusing to play is because the video has not been copied over correctly from your own machine to your storage device. We suggest you save the slideshow as .pptx file as this embeds the video file permanently into the PowerPoint file. Saving the PowerPoint as a .pptx file will create a large file but only the size of all the embedded videos combined.

When copying your presentation to a memory stick it is imperative that you copy over the video file along with the PowerPoint presentation.

The most straight forward way to do this is to create a file on your memory stick that contains the main PowerPoint presentation and your videos. This file can then be copied over to the desktop on our PC’s

NOTE: If your memory stick or storage device is encoded please ensure that it does not require the downloading of any encryption software to our machine in order to access the files stored on it. This cannot be facilitated at short notice due to the security measures installed on our computers.

Hybrid/ Dual delivery

The classroom and theatres are set for hybrid/ dual delivery events via Microsoft Teams or Zoom. You will need to log into your Teams or Zoom account and scan the QR code that is located on the front desk. The QR code will take you to the User Guide on how to set up the equipment and software in the room.

Printing Facilities

TBC

Please check the programme to re-confirm the day, time and room of the session(s) you have been allocated. While we do not anticipate any changes, we cannot not guarantee that this will be the case, so please check the programme at least at the start of the conference and on the morning of the day of your session.

Please see below the session timings allocated for every delegate’s presentation. 

4a. Virtual Full Paper Sessions

The standard session will include three papers, with 20 minutes for presentation and 10 minutes for discussion.  As an author, please ensure you join the session 15 minutes before your session starts, introduce yourself to the session chair and check you do not encounter any technical issues and please check you can share your screen to present your PPT slides. When the session begins, the session chair will introduce you to the audience.

The session chair will moderate the Q&A box and chat function and will address any questions/comments after your presentation.

After your presentation, please ensure you remain on mute while others are presenting to allow them to do so without interruptions. Please use the chat box or raise hand function to interact during any Q&A or discussion time.

There will be a Chair of each session who will be responsible for keeping each session to time so please respect their instructions.
 

4b. Virtual Developmental Paper Sessions

Papers in these sessions are often presented at an early stage of development. However, their papers (up to 2000 words) will have been reviewed and should stand up to reasonably robust discussion.  As an author, please ensure you join the session 15 minutes before your session starts, introduce yourself to the session chair and check for any technical issues. Typically, in a face-to-face Conference, developmental paper presenters are not expected to use AV, however in this instance, authors can use PowerPoint slides if they wish.

The session chair will moderate the Q&A box and chat function and will address any questions/comments after your discussion. 

After your discussion, please ensure you remain on mute while others are presenting to allow them to do so without interruptions. Please use the chat box or raise hand function to interact during any Q&A or discussion time.

There will be a Chair of each session who will be responsible for keeping each session to time so please respect their instructions.

4c. Track Workshops and Symposiums

If you are involved in leading or chairing a Symposium or Workshop, it is likely that you are part of the organising group for this session so there should be no surprises!  However, it is still a good idea to check with the Track Chair and your fellow presenters exactly what format has been agreed with the conference organisers.  Firm time-keeping may be needed; and if audience members intend to leave during the session, ask them to do so with minimal disruption.

 To be published in due course.

Refreshments & Lunch

Refreshments and a light lunch will be provided for delegates during the Conference and will be served across the multiple venues: in the Marquee near Fulton Building and other venues on Campus and all lunches except for individual SIG gatherings will be served in the Marquee.

Delegates who have special dietary requirements must inform the catering staff at the food stations, who will be able to recommend which food items are suitable.

If you haven't done so yet, please indicate your dietary needs by logging into your BAM Conference registration form at least 2 weeks prior the Conference.

Refreshment and Lunch break timings for each day of the Conference will be published in due course.

During the conference Delegates are invited to participate in various social activities. Please note that you need to pre-book your place for these activities in advance. More information will be published in due course.

Tour of the Ridgeview Estate Winery (Pre-registration will open in due course)

Our vineyard is a special place for us; it’s where our award-winning sparkling wines’ journey begins, and we love nothing more than welcoming visitors to share the sustainable viticulture behind our world-class English sparkling wine.

You will be guided through our home vineyard in the South Downs National Park for a relaxed and informative walk through the vines, followed by a relaxed tasting experience to explore our English sparkling wines.

1. 1. There are 2 guided visits scheduled: One on Monday 4^th September and one more on Wednesday 6^th September (for 96 people participating in each visit)
   2. Both visits are from 18:00-19:30pm (departure from the University at 17:30pm). Coaches schedule as in the following table:

Guided tour of the Shoreham Port (pre-registration will open in due course)

The visit would include: providing an Anchor Points Tour of the Port (noting this is outside, we advise everyone dress accordingly). The Anchor Points Tour is a walking tour of the Port, showcasing sustainable initiatives taking place around the Port. With so much going on + such a versatile environment, there is always plenty to see and share, from cargoes, shipping and engineering, to fishing, rewilding and seabins- so whilst the tour is designed around our ‘anchor points’, it’s a fantastic overview of the whole Port!

This is a complimentary guided tour of the Shoreham Port, taking place on the 5^th September at 14:00-15:30.

The theme of the BAM 2023 conference is Towards Disruptive Sustainability: New Business Opportunities and Challenges

The University's Sustainability Strategy was launched in 2021 with the vision to become one of the most sustainable universities in the world. 

Vision

Sustainable Sussex - to become one of the most sustainable universities in the world.

Purpose

Our vision is clear. Our strategic goal is for the University of Sussex to be one of the most sustainable universities in the world. We will show global leadership in demonstrating and promoting all forms of environmental, social and economic sustainability at a local, regional, national and international level.

Objectives

This strategy contains four high-level objectives that we will realise through sixteen key aims and a detailed action plan:

• Ethical Educators – we will embed sustainability into all aspects of student learning and experience
• Decarbonising the Economy – we will reach net zero by 2035 through our action plan for achieving this
• Civic Leaders and Partners – we will positively impact the community through a sustainable supply chain, social responsibility and low transport emissions
• Environmental Champions – we will promote biodiversity and sustainable food, waste and water consumption and recycling.

For more information on the University of Sussex sustainability efforts please visit their sustainability strategy webpage.

In addition to the University of Sussex efforts BAM aligns its efforts to be more environmentally sustainable by:

• Replacing plastic badge holders with environmentally friendly and biodegradable badges
• Using lanyards and notebooks made from recycled material
• Sustainable menu throughout the Conference
• No goodie bags
• No paper brochures

As part of our sustainability agenda, we are committed to reduce a use of plastic and encourage delegates to bring in their own reusable water bottles and refill on Campus.

There will be water stations throughout the Campus

 For tourist information, please go to Visit Brighton website.

CURRENCY & EXCHANGE

The official currency in the UK is the pound sterling (£, GBP). Each pound is divided into 100 pence (100p = £1).

The most common banknotes are £5, £10, £20, £50 and £100. 

The coins in circulation are 1p, 2p, 5p, 10p, 20p, 50p and £1 and £2. 

Currency Converter 

You can change money at the following places:

• any bank office
• exchange offices in the airport and within the city
• major hotels
• withdrawal from ATMs

Credit & Debit Cards: The safest and easiest form of money is credit cards. Major credit cards (MasterCard, Visa and American Express) are accepted in most restaurants / cafes / facilities.

Cash Withdrawal: It is possible to withdraw pounds directly from any ATM in Manchester. This is also the cheapest option, since it has a lower exchange rate. However, it is important to keep in mind that your own bank may charge you a fee each time you use a foreign ATM.

It is recommended to have a small amount of cash on hand upon arrival in United Kingdom for immediate expenses, i.e. taxies, city transportation etc.

In the United Kingdom the standard voltage is 230 V and the standard frequency is 50 Hz. The power plugs and sockets are of type G.

Unless you are from a country using G type plugs, please do not forget to bring your adapter to Brighton.